JOB DESCRIPTION: Studio coordinator
ABOUT NOVUS SELECT
Based in South Lake Tahoe, CA, Novus Select is a video production company and photography assignment agency overseeing end-to-end production on commercial and documentary projects ranging from lengthy international video projects to single day photo shoots. Clients include Apple, Subaru, RedBull, Google, Nike, Discovery, National Geographic, Nikon and more.
The majority of our photography work is for commercial clients - the productions themselves ranging from technically complex and meticulously styled to documentary in both feel and execution.
CORE JOB DESCRIPTION
The Studio Coordinator will report to the Director of Operations and serve as the lead on all tasks related to the Novus office and studio operations in South Lake Tahoe. This position requires the candidate to work full-time in our office, contributing to the smooth functioning of day-to-day operations.
Admin: Manage office operational tasks
Equipment: Coordinate requests, tracking, and schedule of cinematography & photography equipment
Shipping: Oversee the vital and complex shipping of assets, both domestic and international
Production: Support production team with Tahoe related tasks
Administrative Duties & Facilities Management:
Maintain and oversee the alarm system
Responsible for restocking office supplies
Ensure that the office environment is pleasant, clean, and conducive to productivity
Oversee contractors who serve the office: snow removal, cleaner, maintenance worker
Manage the video conference call system; set up and record staff calls
Oversee management & maintenance of the production Sprinter van (must be comfortable to drive an extra large vehicle)
Manage all aspects of staff pro-deal ordering
Administrative tasks as needed
Production Equipment
As part of the equipment team, this role will oversee the invoice and tracking of all Novus owned production equipment
Maintain professional communication between Novus and its clients
Create rental estimates for clients & internal use
Create invoices for clients & internal use
Maintain the equipment rental calendar
Respond to equipment requests – from within Novus and externally
Assist with the management of studio equipment, ensuring it is well-maintained and properly stored
Make trips to Reno Airport with equipment as the production team needs
Shipping
Novus ships assets of film and photography all over the world to clients & vendors
Handle all aspects of asset shipping: communication, packaging, customs, etc, through ensuring timely and precise deliveries
Track shipments with detail
Production Support & Logistics:
Provide support for film and photography productions, including handling airport trips for crew drop offs and carnet sign offs
Handle specific requests from Production Coordinators
QUALIFICATIONS
Office work experience a plus
Excellent organizational and multitasking abilities
Strong problem-solving skills and initiative
Excellent communication and interpersonal skills
Ability to work independently and take ownership of tasks
Comfortable working in macOS, iOS, Google Apps, Quickbooks, Spreadsheets & generally tech savvy
Willingness to work long hours with a varied schedule
Willingness (and appetite) to take on job duties beyond those outlined in this description - Novus is a small nimble dedicated team of creative professionals who frequently trade hats to create great work.
Able to balance multiple projects with constantly evolving deadlines while maintaining perspective and a positive attitude
A solid unflinching sense of humor, and a desire to live in South Lake Tahoe
Ability to lift 50lbs
LOCATION: South Lake Tahoe, CA
COMPENSATION: $25/hour minimum, negotiable based on experience. Full Time, Full Benefits including 401K match
APPLY: Send cover letter and resume as separate attachments to jobs@novusselect.com